What to Expect at the End of Your Tenancy

Ending a tenancy can be a stressful time for tenants and landlords alike. Whether you’re moving into a new property or preparing to hand over the keys, understanding the end-of-tenancy process is essential to ensure a smooth transition. In this article, we outline what to expect when your tenancy ends and share useful advice to help you navigate the process effectively.

Reviewing Your Tenancy Agreement

Before doing anything, take a moment to review your tenancy agreement. This document outlines the obligations of both the tenant and landlord at the end of the tenancy. Pay close attention to clauses regarding:

• Notice periods: Confirm how much notice you need to give your landlord or letting agent before vacating the property.
• Cleanliness: Check for any clauses requiring professional cleaning or specific standards for the property.
• Deposit deductions: Understand what may be deducted from your deposit if the property isn’t returned in the agreed condition.

If you’re unsure about any terms, don’t hesitate to seek clarification from your landlord or letting agent.

Giving Notice to Your Landlord

When you’re ready to leave, it’s essential to give proper notice. Most tenancy agreements require tenants to provide a written notice, often one month for a periodic tenancy or as specified in a fixed-term tenancy agreement. Include key details such as your name, property address and intended move-out date.

Sending notice via recorded delivery or email ensures there is a clear record of your communication.

Preparing for Your Check-Out Inspection

A check-out inspection is conducted to assess the property’s condition compared to its state at the beginning of your tenancy. Here are a few steps to prepare:

• Refer to the Inventory Report: Review the inventory or schedule of condition provided at the start of your tenancy. This document will serve as the benchmark during the inspection.
• Clean Thoroughly: Deep clean the property, including carpets, appliances and any areas that may have accumulated dirt or grime. If the tenancy agreement specifies professional cleaning, ensure this is arranged and keep the receipt as proof.
• Repair Minor Damages: Address minor damages such as nail holes, scuffs on walls or broken lightbulbs. Avoid making major repairs yourself unless agreed upon with the landlord.
• Remove Personal Items: Leave only the items that were in the property when you moved in. Ensure no personal belongings are left behind, as landlords may charge for their removal.

Handling Your Deposit

Your tenancy deposit is typically held in a government-approved deposit protection scheme, such as the Tenancy Deposit Scheme (TDS) or Deposit Protection Service (DPS). To maximise the chances of getting your full deposit back:

1. Attend the Check-Out Inspection: Being present allows you to address any concerns in real time.
2. Document the Condition: Take photos or videos of the property before you leave to provide evidence of its condition.
3. Communicate Promptly: If there are disputes over deductions, engage with your landlord or agent calmly and provide any supporting evidence.

Deposit disputes can be resolved through the deposit protection scheme’s dispute resolution service if necessary.

Returning the Keys

Once you’ve moved out, ensure all keys are returned promptly. This includes keys to:

• The front and back doors
• Windows
• Garage or outbuildings
• Any security systems (such as key fobs or access cards)

Failing to return keys on time could result in additional charges or delays in the tenancy termination process.

Settling Final Bills

Before leaving, make sure all utility bills are paid in full. Notify utility providers (e.g., gas, electricity, water, internet) and provide them with your move-out date and final meter readings. Similarly, update your council tax account to ensure no payments overlap. Keeping receipts and proof of payments just in case any discrepancies arise.

Forwarding Your Mail

Redirecting your mail is an often-overlooked step when moving out. You can set up a postal redirection service with Royal Mail to ensure all correspondence reaches your new address. Update your details with banks, insurers, doctors and other important contacts to prevent future complications.

Dealing with Disputes

Despite your best efforts, disputes may sometimes arise over the property’s condition or deductions from your deposit. To resolve these:

1. Review the Evidence: Compare the inventory report, your photos and any correspondence with the landlord.
2. Seek Mediation: Use the deposit protection scheme’s free dispute resolution service if an agreement cannot be reached.
3. Know Your Rights: Tenants in the UK are protected under the Tenant Fees Act 2019, which limits what landlords can charge at the end of a tenancy.

Ending a tenancy doesn’t have to be overwhelming. By staying organised and following the steps outlined in this guide, you can ensure a smooth and stress-free transition. If you’re looking for your next property or need expert advice on renting, get in touch with Lovelle Estate Agency. Our experienced team is here to help every step of the way.